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Board of Directors Executive Session (Closed)
April 28 @ 10:00 am - 11:00 am
Board of Directors Meeting – Executive Session
Wednesday, April 28, 2021
Via Zoom – 10:00am
The following items may be addressed in Executive Session in accordance with ARS 33-1804 A:
I. Call to Order
II. Adopt Agenda
III. Legal Update – Carpenter Hazlewood, Mark Sahl
A. 2019 Draft Audit Discussion, ARS 33-1804 A. (1)
B. Revise Front Setbacks for PAD Legal Opinion, ARS 33-1804 A. (1)
C. Wall Maintenance/Common Area Sub-Association Proposal, ARS 33-1804 A. (1)
D. Sliver Parcel Donation APN 219209170 Update, ARS 33-1804 A. (1)
E. Introduction of New Collections Model, ARS 33-1804 A. (5)
IV. Consent Agenda Items
A. Approval of the Executive Session Minutes dated March 24, 2021.
B. Approval of the Recommendations for Fee Waiver Requests, ARS 33-1804 A. (5)
C. Approval of the Compliance Recommendation Report (Fines), ARS 33-1804 A. (5)
D. Approval of the Brown Law Group Collection Report, ARS 33-1804 A. (5)
V. Old Business
A. Collection Attorney, Maxwell & Morgan, ARS 33-1804 A. (1)
B. Vet Sec Contract Review, ARS 33-1804 A. (5)
C. Group Matters Update, ARS 33-1804 A. (3)
VI. New Business
A. Proposed Collection Variance Policy, ARS 33-1804 A. (5)
B. Sunstate Sweeping Contract, ARS 33-1804 A. (1)
VII. Adjournment – The next meeting is tentatively scheduled for Wednesday, May 26, 2021 at 10:00 a.m.
33-1804. Open meetings; exceptions - https://www.azleg.gov/ars/33/01804.htm A. Notwithstanding any provision in the declaration, bylaws or other documents to the contrary, all meetings of the members' association and the board of directors, and any regularly scheduled committee meetings, are open to all members of the association or any person designated by a member in writing as the member's representative and all members or designated representatives so desiring shall be permitted to attend and speak at an appropriate time during the deliberations and proceedings. The board may place reasonable time restrictions on those persons speaking during the meeting but shall permit a member or member's designated representative to speak once after the board has discussed a specific agenda item but before the board takes formal action on that item in addition to any other opportunities to speak. The board shall provide for a reasonable number of persons to speak on each side of an issue. Persons attending may audiotape or videotape those portions of the meetings of the board of directors and meetings of the members that are open. The board of directors of the association shall not require advance notice of the audiotaping or videotaping and may adopt reasonable rules governing the audiotaping and videotaping of open portions of the meetings of the board and the membership, but such rules shall not preclude such audiotaping or videotaping by those attending, unless the board audiotapes or videotapes the meeting and makes the unedited audiotapes or videotapes available to members on request without restrictions on its use as evidence in any dispute resolution process. Any portion of a meeting may be closed only if that closed portion of the meeting is limited to consideration of one or more of the following: 1. Legal advice from an attorney for the board or the association. On final resolution of any matter for which the board received legal advice or that concerned pending or contemplated litigation, the board may disclose information about that matter in an open meeting except for matters that are required to remain confidential by the terms of a settlement agreement or judgment. 2. Pending or contemplated litigation. 3. Personal, health or financial information about an individual member of the association, an individual employee of the association or an individual employee of a contractor for the association, including records of the association directly related to the personal, health or financial information about an individual member of the association, an individual employee of the association or an individual employee of a contractor for the association. 4. Matters relating to the job performance of, compensation of, health records of or specific complaints against an individual employee of the association or an individual employee of a contractor of the association who works under the direction of the association. 5. Discussion of a member's appeal of any violation cited or penalty imposed by the association except on request of the affected member that the meeting be held in an open session.