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Board of Directors – General Session
February 25 @ 5:30 pm - 7:00 pm
Vistoso Community Association Board of Directors Monthly (General Session)
Meeting Schedule – 5:30PM
Meeting platform via Webex Video & Audio Conferencing
| Homeowners are encouraged to join via WEBEX – Please join early!
If you have never used Webex you will need to allow 5+ minutes for downloading…
Or Tap to join from a mobile device (attendees only)
Questions can also be submitted in advance at AskVCA@ranchovistosohoa.com |
Download the meeting packet here
General Session Call to Order at approximately 5:30 pm
Board President Announcements and Remarks – Sarah Nelson
Introduction of Board and Guests – Meeting Protocol
Roll Call and Adopt Agenda
Review and Approval of Minutes of Previous Board Meeting
-General Session – December 3, 2020, January 11, 2021, January 15, 2021 & February 1, 2021.
Consent Agenda Items:
-Ratify Executive Session Minutes: December 2, 2020, January 11, 2021 & January 27, 2021
-Compliance Committee Results/Fines for December 2020, January 2021 and February 2021 – results were to be presented at Executive Session meeting
Town of Oro Valley Representative – No report
Manager Report – General Manager
-Unit Activity Report
-General Manager Report
Financial Report of Association – Gayle Lopez, Treasurer
Committee/Vendor Reports (2-minute limit)
*Architectural and Landscape Review Committee –Sheryl Forte
On February 18, 2021 the Board approved the Reserve Study list of components included on our Reserve Study Tool to proceed with RFP’s, bids and proposal –
Attached documentation:
VCA Reserve Study Tool
AAA Workorder Backlog proposal
AAA Landscape contract addendum for the addition of drainage/work order crew
Sidewalk/Wall Repair Projects
Phase II VCA Common Wall Painting project – next step
–ALRC met with new community Fairfield -Vermilion (10A) on January 15, 2021 at Noon – Status update
–ALRC is reviewing 4 granite colors to utilize throughout the VCA to replace the Wildcat Red which has been depleted – Hanna will be presenting the samples in a larger area for a final decision.
–Rancho Vistoso Boulevard Street Lighting – Initial Update
*Communications Committee – Staff update
*Compliance Committee – Joe Affinati
*Finance Committee – Gayle Lopez
–Request Board authorization to move from US Bank @ 0.01% TO Veritex @ 0.35%: $180K Siena (entire reserve funds) and $68k from VCA (to cap at $250k)
–Full audit for 2020 to be completed in 2021 – needed as will only be second full audit ever done by VCA, cost of $9750 (only $3000 budget) – Attachment
–2021 Reserve Study Loyalty Program: 3-one-year commitment, includes 1 on-site & 2 off-site updates ($3000 budgeted, will be less, $650 total savings over 3 years
–Water Conservation Project (AAA and TOV) – need to conserve funds, water is one of top 5 expenses, TOV will supply resources to help identify opportunities for AAA to implement (no motion here) – Consider ALRC and Finance Committee working together beginning in April 2021 on this conservation project.
*Governing Documents Committee – Staff
*Nomination Committee Report – Staff
–Update Charter to reflect approved motion – attachment
–Appoint 2022 Nominating Committee members
*Landscape Report – AAA Landscaping – Hanna Delosantos
*Preserve Vistoso Update –Gayle Mateer, PV President
Covid 19 Current Status
–Covid 19 – Status regarding VCA
-April VCA Yard Sale Event
Homeowner Forum – Please state your name and address in VCA (3 Minutes limit per person)
Old Business
–RBC Investment Plan – VCA Board needs to vote to accept plan consistent with policy, then RBC can implement policy
-VCA Onsite Office Search Status update – Joe Affinati
-Common Wall Painting – Status Update – Anthony Martin/Trenais Bryant
–Richmond American – Vistoso Crossings (Parcel 10T) – Turnover update – Trenais Bryant
–Project Manager – Request Board authorization to contract with a Project Manager to assist in Reserve Study and Drainage Study projects up to date
New Business
-Paradigm Land Design LLC (Paul Oland) – Review and approve digital layer map for use in conjunction with the VCA documents and an overall tool for staff and homeowners – Colleen Holland
–Park Wood Chip Replenishment – Review proposals for wood chip replenishment at Sunset and Somerset Parks (reviewed and approved by Finance Committee 2/16/21)
Correspondence –AskVCA@ranchovistosoHOA.com
Adjournment
Scheduled Board Meetings:
-VCA Annual Meeting/Election & Organizational Meeting, Thursday, March 25, 2021 at 6PM