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VCA Board Meeting – General Session

September 24 @ 5:30 pm - 7:00 pm

Vistoso Community Association – Board of Directors Meeting

Thursday, September 24, 2020 beginning at 5:30 P.M.

Meeting platform via Zoom Video & Audio Conferencing 

Homeowners are encouraged to join via Zoom dial in

www.zoom.us: Meeting ID: 844 586 6556  &  Password:  vca


Questions can also be submitted in advance at AskVCA@ranchovistosohoa.com



General Session Call to Order at approximately 5:30 pm

Board President Announcements and Remarks – Sarah Nelson

Introduction of Board and Guests – Meeting Protocol

Roll Call and Adopt Agenda

Review and Approval of Minutes of Previous Board Meeting

-General Session –  August 27, 2020 & revised July 30, 2020 minutes

Motion required:  I move to approve the August 27, 2020 & revised July 30, 2020 minutes…

 Consent Agenda Items:

-Ratify Executive Session Minutes:  August 26, 2020 Minutes

-Compliance Committee Results/Fines – results were to be presented at Executive Session meeting

Motion required:  I move to approve the Consent Agenda items…..

Town of Oro Valley Representative – Town of Oro Valley Councilmember Joyce Jones-Ivey & Jessica Hynd, Constituent Coordinator

Manager Report – Colleen Holland, General Manager

  • General Manager Report
  • Reserve Study Component List
  • Stormwater Drainage Report

Financial Report of Association – Gayle Lopez, Treasurer

Motion required:  I move to approve the August 2020 Financials…..

Committee/Vendor Reports (2-minute limit)

  • Architectural and Landscape Review Committee – Greg Thompson / Sheryl Forte
  • Communications Committee – Sarah Nelson / Dena AuCoin
  • Compliance Committee – Joe Affinati
  • Finance Committee – Gayle Lopez
  • Governing Documents Committee – Sarah Nelson
  • Nomination Committee Report – Sarah Nelson
  • Landscape Report – AAA Landscaping – Hanna Delosantos
  • Preserve Vistoso Update – Michael Bilodeau, PV President

Covid 19 Current Status

  • Covid 19 – Status regarding VCA closed amenities
  • Basketball Courts
  • Fall Yard SaleMotion required:  I move to (cancel or approve) the VCA Communitywide Fall Yard…

Homeowner Forum  – Please state your name and address in VCA (3 Minutes limit per person)

Old Business

  • Common Wall Painting – Status Update- Anthony Martin/Colleen Holland – no action required
  • Board packet distribution – review process – President Nelson

 Motion required:  I move to (accept or reject) the proposed VCA General Session board packet homeowner distribution process…

  • Carpenter Hazlewood Contract Fee Proposal

Motion required:  I move to (accept or reject) Carpenter Hazlewood Contract Fee Proposal…

  • Siena Gate – Long distance service –

Motion required:  I move to (accept or reject) the change to Comcast unlimited long-distance plan for the Siena gate phone directory system…


New Business

Reserve Study Examiner Questions for Board and General ManagerMotion requirements shown on the attached GM/BOD Questions on Reserve Study by Examiner

Approve Reserve Study Ad Hoc Site Committees

Motion required:  I move to (accept or reject) Ad Hoc Reserve Study Component committee groups as follows:  park and play equipment, asphalt and concrete, granite and sand replenishment, neighborhood monuments, wall repair and painting projects….

Proposal to add a staff member to the onsite office to support workload going forward – General Manager – Motion required:  I move to (accept or reject) an additional staff position to support workload going forward…






October Scheduled Board Meetings:

-Executive Session, Wednesday, October 28, 2020 at 10:00AM

-Board General Session meeting: Thursday, October 29, 2020 at 5:30pm




September 24
5:30 pm - 7:00 pm
Event Category:


VCA Board


Audio Visual Conference via Zoom
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